Joint Meeting of Essex & Union Counties

Purchasing & Procurement

How to Do Business With JMEUC

Appointments

Vendors should make appointments before calling on The Joint Meeting Purchasing Department, to assure the availability of purchasing personnel. No assurance can be given to vendors who arrive without an appointment.

Vendors are encouraged to make the Purchasing Department their first point of contact. When appropriate, Purchasing will arrange contacts with other departments. Unauthorized visits to departments are discouraged and may be counterproductive. Appointments may be made by contacting the Purchasing Department, Monday through Friday between the hours of 7:30a.m. and 4:00p.m.

Methods For Procurement - IFB, RFQ, RFP

Invitation For Bid (IFB) - These are generally required for any commodity, service or construction when cost exceeds the statuary bid threshold ($17,500.00) pursuant to N.J.S.A. 40A:11-3 and must be submitted in accordance with the terms and conditions prescribed in the Bid package.

Vendors may write or call, for Bid packages which The Purchasing Department will supply. If you want a package mailed to you, then a Federal Express or UPS account number must be furnished and we will send it to you. Vendors are encouraged to read the "Notice to Bidders" section in The Star Ledger and The Home News for current announcements.

IFB's are publicly opened and read aloud at the date, time, and location specified. Vendors are invited to attend all openings.

Approval Process - Bids are tabulated and evaluated for: the best price, compliance with bid specifications, and other relevant considerations. All awards or rejections normally occur within a thirty (30) day time frame, but in no case more than sixty (60) days.

Notification of award will be made in writing.

Request to be placed on bidders list

If you are interested in being placed on the Bidders list , please mail your request on company letterhead to the Purchasing Department.

Request for Quotation

Purchases between $2,625.00 and the statuary bid threshold ($17,500.00) will generally require a Request For Quotation (RFQ). The Purchasing Department will send out RFQ's via FAX or e-mail, which should be returned on the date specified. The Joint Meeting Fax # is 908-353-7925. To request a quotation via e-mail, please contact our Purchasing Officer, Michelle DeFrancis, at: MDeFrancis@jmeuc.com.

Request for Proposal (RFP)

RFP's may be utilized for the procurement of specialized professional services and highly technical systems. RFP's will also be announced in The Star Ledger and The Home News.

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